Job Details

Description

Title: Proposal Manager

Salary: Up to $100K annually + bonus

About PSI

Join Us at PSI - Where You Belong, Grow, and Thrive!

At PSI, we understand that the key to achieving exceptional work is creating an environment whereeveryone feels valued and included. Our fundamental values of fairness and opportunity are woven into the very fabric of our culture and the entire employee experience.

We proudly nurture a workspace where every individual is empowered to reach their highest potential. From your very first day and throughout your journey with us, you will experience a culture that genuinely prioritizes collective growth and success.

What You Can Expect From Us

We believe that remarkable work stems from feeling appreciated. That's why we've analyzed all of our roles against local market standards, ensuring that you see salary details in our job postings for transparency. We want you to engage with us confidently, knowing your next step aligns with your career expectations.

About the Role

The Proposal Manager is essential to our proposal journey, facilitating coordination and maintaining the project's momentum from initiation to submission. This role manages the proposal timeline, resources, and task flows while fostering cross-functional collaboration to meet deadlines effectively.

Working closely with Proposal Writers, who craft the compelling narratives, the Proposal Manager blends organization with storytelling to deliver compliant, strategic, and persuasive proposals.

To thrive in this role, you must handle multiple proposals concurrently—often at varying stages—while staying organized, inquisitive, and adaptable. The ideal candidate will have a desire to learn our complex industry, ask insightful questions, and take initiative to advance tasks independently.

While your primary focus will be coordination and communication, you may occasionally lead a full proposal effort during peak times, ensuring that diverse strengths contribute to each submission.

This is a full-time, permanent position with flexible hours Monday through Friday. Remote work is the norm, although there may be occasional travel.

Role Responsibilities

Project & Workflow Management

• Develop and maintain comprehensive proposal project plans, timelines, and deliverables.
• Coordinate kick-off meetings, strategy sessions, reviews, and quality checkpoints.
• Track proposal pipelines, submission statuses, win/loss feedback, and metrics reporting.
• Oversee multiple concurrent bids, each with distinct timelines, requirements, and stakeholders.
• Manage a full proposal lifecycle independently when needed to balance team workload.

Process & Compliance Oversight

• Utilize proposal tools and automation systems effectively.
• Ensure version control and brand compliance across deliverables.
• Confirm adherence to RFP requirements and compliance matrices.
• Monitor execution against governance processes, document standards, and timelines.

Team & Stakeholder Coordination

• Distribute proposal forms and templates to subject matter experts (SMEs) and assist in content development.
• Collaborate closely with Proposal Writers to provide necessary timelines, context, and insights.
• Be the central point of contact for scheduling and coordination within proposals.
• Support Proposal Writers by reviewing drafts to ensure alignment and compliance.

Communication & Information Flow

• Review previous proposal submissions and gather relevant insights to guide Proposal Writers.
• Take organized notes during meetings, ensuring all action items are recorded.
• Conduct SME interviews professionally to gather technical details.
• Communicate effectively, especially in writing, when requesting content or confirming timelines.
• Provide succinct updates to leadership and contributors regarding proposal status.
• Deliver early feedback on drafts to ensure comprehensive and persuasive responses.
• Proactively seek clarity and context, asking questions to enhance proposal quality.

Knowledge, Skills and Experience Requirements

Education & Experience

• Bachelor's degree in Business, Communications, Project Management, or a related field is preferred. Extensive relevant experience may substitute for formal education.
• Minimum of 5 years of experience in proposals, with at least 3 years in managing full proposal lifecycles.
• Demonstrated curiosity and commitment to learning within a complex industry.

Technical & Analytical Skills

• Proficiency in proposal automation tools and project management platforms.
• Strong organizational skills with the ability to balance competing priorities.
• Comfortable using AI tools to elevate content quality and improve efficiency.

Communication & Collaboration

• Exceptional written and verbal communication skills.
• Apt at interviewing SMEs and summarizing technical details for writers.
• Strong active listening skills with a knack for capturing comprehensive meeting notes.

Project Management & Adaptability

• Proven track record of executing projects on deadlines within fast-paced environments.
• Ability to navigate ambiguity and shifting project priorities.
• Takes the initiative to resolve issues proactively.

Benefits & Culture

Along with a competitive salary, we provide a comprehensive benefits package that supports your well-being and career growth:

• Retirement Benefits: 401(k) and country-specific retirement options.
• Generous Time Off: Enhanced annual leave policies.
• Health & Wellbeing Coverage: Comprehensive medical insurance, plus dental, vision, and life insurance.
• Flexible Spending Accounts (for US employees).
• Employee Assistance Program (EAP) for confidential support.
• Work-Life Balance: We promote flexibility to acknowledge your life outside of work.
• Wellness Culture: Regular initiatives to promote health and inspiration.
• Future Planning: Resources to assist in personal and professional growth.
• Community Involvement: Annual Volunteer Day and opportunities to contribute to your community.

At PSI, we are more than a workplace; we are a global team united by shared values and meaningful impact. If you are ready to join a company that prioritizes your growth and well-being, we invite you to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.